Congratulations on being selected to take part in the Food Truck Events in Warner Robins! We're delighted to have your food truck on board. To confirm your participation in this fantastic event, please complete and submit the acceptance form at your earliest convenience. If you've been invited to multiple events, simply fill out one form and mark all the events you'll be attending.

To ensure everything runs smoothly, we kindly request that you submit the additional documentation no later than 45 calendar days before the event. This will secure your spot, as any delay may result in forfeiture, allowing us to offer the opportunity to a waitlisted vendor. Looking forward to your participation!

For all vendors, the following documentation will be required:

• Vendor Event Agreement (this form)

• Certificate of Insurance of at least $1,000,000 (Must name ‘The City of Warner Robins – 700 Watson Blvd. Warner Robins, GA 31093’ as additional insured)

• Georgia Department of Public Health Temporary Food Application (MUST go through Houston County Health Department if you get inspected by DPH) 

• Example Menu

• Copy of Business License

• Copy of most recent inspection report from the Department of Public Health OR Department of Agriculture

For vendors specializing in alcoholic beverages, the additional documentation will be required:

• Alcohol Catering Permit

• Liquor License (if an alcoholic beverage vendor)

PLEASE NOTE: An Alcohol Catering Permit will need to be obtained from the City of Warner Robins Tax Office.  This MUST be completed no later than 10 business days before the event.

Please contact Lera Moncrief directly with any questions. All event dates and details are subject to change.

Waiver:

In signing this application, I agree to abide by all the rules and regulations previously set forth. I assume all risks associated with this event and hold harmless the City of Warner Robins, the Food Truck Committee, its employees, agents, and volunteers. Having read this waiver and knowing these facts and in consideration of your acceptance of my entry, I, for myself and anyone entitled to act on my behalf, waive and release all sponsors, their representatives, and successors, and any individual or group associated with this event from all claims and liabilities of any kind arising out of my participation in this event, even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver. I grant permission to all the foregoing to use any photographs, motion pictures, recordings, verbal or written agreements, or any other record of this event for any legitimate purpose, including publicity.

Vendor Regulations:

1. Event hours will be given by the event organizer.

2. No fireworks or weapons will be sold.

3. Only items listed on the Vendor Application will be permitted for sale and all items must be approved in advance.

Food Truck Committee will make inspections the day of the show and all items sold MUST match the menu submitted. If an item is NOT listed, it will be prohibited from being sold.

4. Vendor space is reserved upon submission of the application and insurance certificate. All forms must be submitted to confirm your vendor spot.

5. Vendors are responsible for paying the State of Georgia Sales Tax.

6. FOR FOOD TRUCK ROUNDUP:

        a. Vendors must check in with the vendor coordinator on-site before setting up.

        b. Vendors will load in based on the following schedule. No exception for late arrivals:

                i. Vehicle/trailer displays between 2:00-3:00 pm

                ii. Tents/pop-ups by 4:00 pm

        c. All non-essential vehicles must be out of the venue by 4:30 pm.

        d. Booths must be staffed at all times during the hours of 5:00 pm until the end of the event. Booths should remain active until the end of the show. All vendor items and possessions should be taken down and removed from the site immediately following the event.

        e. Vendors are responsible for providing any electricity, tents, tables, chairs, trash cans, trash bags, supplies or other items required for their use during the event.

        f. Booth space(s) are to be occupied by the business listed on the application. Allowing another vendor to use your booth space will be a cause for removal from the event.

        g. The Food Truck Committee may terminate the booth rental agreement, with or without cause, with no less than one hour notice for any violations of this agreement.

        h. Vendor sales, products, or handouts cannot extend more than 6 feet from your vendor booth/tent. No floating vendors among the crowd are allowed. Violation of this policy can result in removal from the event.

        i. Vendors must keep their area clean during the event and must wear proper attire. A dumpster will be available on-site for your use from event set-up through tear-down.

        j. Vendor spaces will also be limited to 3 per food category (Ex: Pizza, BBQ, etc.)

7. General Liability Insurance is required for $1,000,000 by all vendors with general liability, umbrella, and auto coverage all listed as part of the policy. The certificate must name the City of Warner Robins as additionally insured. A copy of your insurance certificate is required to be submitted with your application.

8. The vendor is responsible for any insurance to cover stolen or damaged goods. The organizers accept no responsibility for theft or damage of any vendor-owned items.

9. If applicable, completed agreements and all other required documents must be provided to the Houston County Health Department 10 business days before the event date for the required food safety inspection to occur.     

Serve Safe Guidelines

Guidelines for Temporary Food Service Establishments are listed below. They should be read and followed by vendors at all times. The Food Truck Committee will inspect vendors before the event starts.

1. Equipment and supplies: Only single-serve articles will be allowed such as wrapped straws, plastic forks, and

spoons. Cups should remain covered until in use.

2. Hot holding equipment to hold food at least 135 degrees. Cold foods are kept at 41 degrees or below.

3. Sanitizing solution on location to wipe down prep & service areas (Bleach, Quaternary solution).

4. Hand washing for employees (hand sanitizer if using gloves) or bleach solution and soap.

5. Food protection: All food preparation and food display areas shall be protected from dust, insects & patrons sneezing. Food should be stored at least 6 inches off the floor or ground.

6. Personal hygiene: no smoking in the food preparation area, hair should be restrained at all times.

7. Gloves should be worn during prep & serving of patrons.